Suppliers
Register as a Gauci supplier.
We buy cloud and software services, design and content, translation, professional services, hardware and more. Registration is free, online and open to businesses of every size, including MSMEs.
How it works
| Step | What happens | Time |
|---|---|---|
| 1. Register | Fill the form below with your business details | 10 minutes |
| 2. Acknowledgement | You get an email with your reference number (GS-…) | At once |
| 3. Document check | We may ask for the documents listed below | Within 10 working days |
| 4. Decision | Approved, more information needed, or not approved — always with an email | Within 10 working days of complete documents |
| 5. Purchase orders | Approved suppliers receive purchase orders from procurement@gauci.in | When we need what you supply |
Who can apply and what you need
| Document | Who needs it |
|---|---|
| PAN of the business | Every Indian supplier |
| GST registration certificate | Suppliers registered for GST (or a declaration that you are not required to register) |
| Certificate of incorporation, LLP or partnership deed, or proprietor's ID | Every supplier |
| Udyam registration certificate | Micro and small enterprises who want MSME payment protection |
| Cancelled cheque or bank letter in the business name | Every supplier, for payments |
| ID of the authorised signatory | Every supplier |
| Certificate of residence and Form 10F | Foreign suppliers claiming tax-treaty rates |
Payment terms
- We pay against a valid purchase order and a correct GST invoice (e-invoice where the law requires it).
- Micro and small enterprises registered on Udyam are paid within the agreed period and never later than 45 days from acceptance, as section 15 of the MSMED Act, 2006 and section 43B(h) of the Income-tax Act require; other suppliers within 30 days of a correct invoice unless the order says otherwise.
- We deduct tax at source (TDS) as the Income-tax Act, 1961 requires and issue certificates every quarter.
- Payments go only to the bank account verified at registration. We never ask you to change bank details by email or phone; confirm any such request with procurement@gauci.in.
Vendor terms
These terms apply to every purchase order unless a signed contract says otherwise.
- Orders: Gauci is bound only by a written purchase order from procurement@gauci.in. Quotes, emails and calls are not orders.
- Delivery: deliver what the order describes, on time, to the agreed standard. Tell us at once about any delay.
- Acceptance: we check deliveries within 15 days and may reject what does not match the order; you fix or replace it at your cost.
- Prices: the order price is fixed and includes everything except GST, which is shown separately on the invoice.
- Confidentiality: keep Gauci information and customer information confidential during the order and for three years after.
- Personal data: if you process personal data for Gauci you act only on our written instructions, keep it secure, report any breach to security@gauci.in within 24 hours, and delete it when the work ends, as the DPDP Act, 2023 requires of a data processor.
- Security: follow the security requirements in the order; give access only to the people who need it.
- Intellectual property: work made specially for Gauci belongs to Gauci on payment; you keep your existing tools and know-how.
- Ethics: follow the Supplier Code of Conduct. No bribes, gifts beyond token value, or conflicts of interest (Prevention of Corruption Act, 1988).
- Subcontracting: only with our written consent; you stay responsible for your subcontractors.
- Liability and indemnity: each side is liable for its own breach; you protect Gauci against claims caused by your breach of law or third-party rights.
- Termination: either side may end an order for a serious breach not fixed within 15 days of notice; we pay for work properly delivered.
- Law and disputes: Indian law; courts in Kolkata, West Bengal. MSME suppliers may also approach the Micro and Small Enterprises Facilitation Council.
Register your business
Gauci never charges a fee to register. Fields marked * are required.
Questions
Is there a fee to register?
No. Gauci never charges suppliers to register or to be considered. Report anyone who asks for a fee to procurement@gauci.in.
Do I need GST registration?
Only if the GST law requires it for your business. If you are not registered, choose the declaration when we ask for documents.
We are an MSME. What protection do we get?
Registered micro and small enterprises are paid within 45 days at most (MSMED Act, 2006) and can approach the MSE Facilitation Council if payment is late.
Can foreign companies register?
Yes. Choose "Foreign company"; we will ask for your tax residency documents.